Attending with Confidence Policy

Overview 

Step Connect2 is continuing to monitor closely the latest public health and Government advice and we are carefully following their guidelines. There is nothing more important than the wellbeing of the people in our communities, our clients, our attendees and our team. As such we have created our ‘Attending with Confidence Policy’ which includes encouraging good behavioural practice and deploying physical measures. We are working closely with the SEC and consultants to ensure the safety and comfort of all those attending Learning Places Scotland 2021. 

Everyone attending Learning Places Scotland Exhibition, Conference & Awards Dinner 23-24 November 2021 must show they have been fully vaccinated (unless exempt) to gain entry, unless they are:

  • under 18
  • not able to get the vaccine for medical reasons
  • participants in vaccine trials (either current or past participants)
  • the person responsible for the premises
  • workers or volunteers at the venue or event
  • emergency services responders and regulators carrying out their work

Lateral Flow Tests:

All attendees, speakers, exhibitors and organisers will be required to take Lateral Flow Tests for each day that they attend Learning Places Scotland 2021. We will require that Lateral Flow Tests will need to be taken and showing as negative before arriving onsite each day at the SEC. Please note that test results will need to reported by all attendees, speakers, exhibitors and organisers from Scotland via NHS Inform, and those from England, Wales and Northern Ireland via the GOV.UK website.

Attendees, speakers, exhibitors and organisers will be asked upon arrival at the SEC for proof of having been fully vaccinated (unless exempt) as well as a negative Lateral Flow Test result in order to gain entry this will be managed by G4S.

Registering in Advance 

We’re encouraging everyone to register in advance of Learning Places Scotland 2021 as we will have reduced onsite registration. 

Once you have completed your online registration for the event you wish to attend, a confirmation email with a PDF printable version of the badge will be sent to you. You should print the badge at home or work and bring it with you to enter the event you have registered for. 

 Please note that onsite at Learning Places Scotland 2021 you will have the option to register but this will be done by scanning a QR code and may take significantly longer so we encourage everyone to register in advance online. 

Coronavirus (COVID-19): staying safe and protecting others 

Rules and guidance on how to stay safe and help prevent the spread of COVID-19. 

https://www.gov.scot/publications/coronavirus-covid-19-staying-safe-and-protecting-others/  

Vaccine Passport

We require a COVID-19 vaccine certificate or proof of exemption for each person as per Scottish Government regulations. A COVID 19 vaccine certificate can be provided on a smartphone, tablet (via the app or PDF they have downloaded) or a printed official document. A negative COVID-19 test result cannot be accepted as an alternative to evidence of vaccination.

More information can be accessed on www.gov.scot/publications/coronavirus-covid-19-vaccine-certification-scheme-information-for-customers

Face Coverings or Face Masks 

By law, everyone aged 12 and over must wear a face covering, unless exempt, in most indoor public spaces, including: 

  • conference or exhibition centres 

For more information please visit https://www.gov.scot/publications/coronavirus-covid-19-public-use-of-face-coverings/pages/where-face-coverings-should-be-worn/  

When you don’t need to wear a face covering (exemptions) https://www.gov.scot/publications/coronavirus-covid-19-public-use-of-face-coverings/pages/face-covering-exemptions/  

Hand Sanitisers 

Gels or hydroalcoholic solutions will be available throughout Learning Places Scotland 2021 for all to use. There will be signs in all communal areas, registration and entry to remind everyone of health and safety protocols. 

Social Distancing 

Whilst social distancing is also no longer legally required, measures have been taken at Learning Places Scotland 2021 to avoid over-crowding in certain areas, and also to ensure a measure of distancing in conference areas where people remain seated for periods of time.

For example we have increased aisle widths to either 2.5m or 3m. 

SEC Ventilation  

Ventilation has been increased, improving fresh air circulation by changing our air handling units to draw in fresh air, as opposed to recirculating air.  

Cleaning 

The SEC will be cleaned at an increased frequency with additional focus on areas such as: catering, toilets, seating, meeting areas and registration. 

Feeling Unwell 

Participants will be asked not to attend if they are feeling unwell, and we will follow local health authority guidance on detecting and managing anyone who displays symptoms of COVID-19.  

Trace & Contact 

Should it be necessary, we will work with authorities to trace and contact participants at Learning Places Scotland 2021. Should the authorities require us to collect any personal data specifically in relation to COVID-19, we will only keep that data for the minimum period required by the authority. Our Privacy policy is available  HERE. 

Updated 15/11/2021