Health & Safety
All personnel onsite during build-up and breakdown must adhere to the health & safety regulations. You are required to wear appropriate PPE (Personal Protective Equipment), that is, hi-vis waistcoat or jacket, appropriate footwear and hard hats (where applicable) whilst in the exhibition hall.
Please be aware that the wearing of yellow or orange hi-vis and appropriate safety footwear is a mandatory requirement, whilst wearing of hard hats will only be required in defined hard hat areas. Contractors working for you must wear hi-vis and steel toe capped boots during these periods.
For the latest information and guidance on stand builds please download the eGuide: http://www.aev.org.uk/e-guide
The aisles in the exhibition are the minimum permissible by law. It is therefore not possible to place exhibits, stand dressing, tables, or chairs etc. in the aisles. All waste other than small items must be removed by contractors. Designated emergency aisles must always be kept clear. Please keep all your exhibits inside your stand area throughout the build-up and open days, as it will be necessary to remove any items placed in the aisles. In order to allow access to all parts of the exhibition hall, exhibitors are responsible for keeping aisles free from empty crates or boxes at all times during build-up. A Floor Manager will walk the floor during build-up ensuring designated emergency aisles always remain clear.
The SEC is equipped with fire-protection systems. Exhibitors who require a special type of fire extinguisher because of the nature of their exhibits must make arrangements for the provision of such equipment at their own cost.
Any person seeing an outbreak of fire, however slight, should activate the fire alarm system and make every endeavour to extinguish the outbreak or to confine it using extinguishers and/or the removal of goods in the vicinity. Only attempt to fight the fire if it is safe to do so and you have been appropriately trained to do so.
First Aid Point
The SEC Centre features a fully stocked First Aid Room on the east end of the concourse. The First Aid Room in the SEC Centre will be fully manned throughout the event. Their friendly, professional team can be approached directly on site or requested via a steward.
SITE SAFETY RULES:
The following are the general health and safety site rules with regards to safe working. You are reminded that venue staff, exhibitors and contractors alike have a legal duty to cooperate with the organisers on matters of health and safety which includes compliance with these rules.
All participants must comply with any reasonable instruction given to them by either the organiser’s or the venue’s appointed health and safety staff.
Alcohol and Drugs - Drinking of alcohol on site during the build up and breakdown phase is forbidden.
Animals - Animals are not allowed on site unless they are part of the event. Guide and hearing dogs are permitted on request.
Balloons - All balloons must be secured by some means. Lighter than air balloons are not permitted in the exhibition hall. There is a substantial charge payable if balloons are used and have to be retrieved from the roof voids. This cost will be charged to the exhibitor.
Children - Children under 16 are strictly forbidden to be in the halls during the build up and breakdown. There are no exceptions to this rule.
Dust - Dust must be kept to a minimum. Dust extraction must be used, where fitted, on power tools.
Fire - There are strict rules governing what materials can be used to build stands and these will be covered by the venue’s regulations. Exhibitors and contractors must ensure that they are followed. In general you are not permitted to utilise on your event anything which is flammable or non flame resistant unless it has been treated. Venue fire and safety officers will carry out testing onsite to ensure that materials comply.
Combustible waste must be safely disposed of and boxes and packaging must not be stored on the stand.
Fire extinguishers will be set out during the build-up period. Please ensure that your stand personnel are conversant with their use and that they are aware of the position of the nearest fire alarm point.
First Aid - First Aid is supplied by the venue and they are located in the main hall. All ambulances must be requested through Control.
Fumes - Clients and contractors have a duty to exercise proper controls over the release of noxious fumes and if necessary, carry out a COSHH assessment. Please be aware of fumes from paint and spraying equipment. Engines of vehicles in the halls must not be left on idle. Where this is unavoidable i.e. for cranes, the lifting supervisor is responsible for ensuring the combustion fumes to do not build up in the halls, service tunnels and basements as a result.
Hanging Wires - Hanging wires are not to be left hanging below head height and must be marked with tape. Any hanging must be with prior consent with the Operations Team.
Hazardous Substances - Hazardous substances are not to be brought into the halls unless essential. The use of hazardous substances must be subject to a COSHH assessment. Clients and exhibitors must declare the use or display of hazardous substances as a special risk.
Lifting/Fork lifting - All lifting and fork lifting must be done by the appointed contractor (Cameron Logistics) and comply with The Lifting Operations and Lifting Equipment Regulations (LOLER).
Manual Handling - As far as reasonably possible, you should avoid the need to undertake manual handling operations which involve a risk of injury and appropriate steps are taking following a risk assessment to reduce any chance of injury to the lowest level reasonably practicable.
Smoking - Smoking is not permitted inside the halls in build up and breakdown or open periods other than in designated areas.
Special Effects e.g. Smoke, Lasers, Pyrotechnics, and Strobes - All special effects must be treated as special risks and are subject to strict controls in accordance with a risk assessment and the appropriate legal requirements. For further information contact the Organisers.
Work Equipment and Tools - Clients, exhibitors and contractors have duties under the Provision and Use of Work Equipment Regulations to ensure that all tools are fit for purpose and safe to use.
All dangerous moving parts such as circular saws must be guarded with controls to prevent unauthorised use. The use of battery-powered tools is strongly encouraged to reduce trailing cables and risk of electrical hazards. Power tools are to take power from the 110v centre tapped earths provided and not from cleaner’s sockets which are 240v. Those using mains powered tools must ensure that cables are not trailed across aisles. All portable electrical equipment must be subject to a suitable portable equipment testing regime.
Waste - Contractors are not to discard sharp objects and to ensure that nails and screws are not left sticking out of waste wood and are either removed or hammered flat. Special waste which may comprise a hazard such as chemicals, fats and cooking oils must be safely disposed of.
Water Features - Water features which create mists and sprays such as fountains and spa baths create the risk of the spread of Legionella bacteria in air which causes Legionnaire’s disease. Any such feature is a special risk requiring a separate risk assessment detailing how the risk is controlled through water treatment and testing. Please contact the Organisers if you are intending to have a water feature on your stand.